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Scanning and Indexing
Scanning
Utilize your current and legacy paper building information in new ways saving you
time and money with Archaio's streamlined scanning services. Put the technology
of fast and accurate scanning used by Archaio to work for your building documents.
Once you have scanned important documents, they can be indexed, stored, and shared
just as easily with someone in the next office or on the other side of the world.
Scanning, which turns paper documents into electronic files, makes documents easier
to find, view, annotate, sort through and distribute. Archaio's scanning services
take large volumes of paper and make them usable for you and your clients / vendors.
The Right Scanner for the Job
Archaio utilizes both standard and large format scanners to complete jobs of any
dimension. Blueprints, schematics, plans and posters are scanned with the same clarity
as standard sized sheets of paper and without distortion. Our high speed scanners
create top-quality and high speed images that meet or exceed any government specifications
and regulations.
Large volume jobs are completed efficiently and accurately with Archaio's multi-station
scanning. This process has quality control built-in at every stage. Accurate imaging
and collating of large projects are ensured by our quality control procedures.
Specialized Document Management
The custom scanning software created by Archaio allows for modifications to be made
simultaneously with the scanning process. It is capable of embedding scaling and
other customer information directly into the imaged blue print documents as they
are being processed. This feature allows building owners and managers to directly
access onscreen scaling capabilities and document dimensions in real time and directly
from the web repositories.
All of your electronic documents can also be formatted to be compatible with scanned
paperwork. Archaio can store your electronic CAD, DWG, Word and Excel documents
into a permanent archive for better distribution, storage and processing.
Indexing
Digital files all in the same format can be indexed for more efficient retrieval.
Part of Archaio's service includes preparing digital documents, photographs and
plans for easy referencing and retrieval. Our industry-specific standard indexing
can be customized to fit any cross referencing or accessing need you may have for
your documents.
Custom Indexing
The combination of a large number of fields and the careful attention to detail
by highly trained Archaio associates, gives you an indexing system you can rely
on for quick, accurate retrieval of the documents you need when you need them. You
can further personalize your indexing fields to allow for specific searches and
faster retrieval.
Full Text Searching
Optical Character Recognition (OCR) technology enables full text searches to be
conducted on your documents. These full text searches increase the speed and accuracy
of locating specific information.
Bar Coding
When documents need to be connected to each other, they can be grouped and assigned
specific bar codes for that set of documentation. Each important piece is linked
so that they can be brought up together, ensuring that no information is left out.
You can use Archaio's compete scanning and indexing services to digitally record
and recall all of your important documents. Combine this service with our printing
service when hard copies need to be created and distributed.
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